A.
Motion #99:85
Chapters shall
be notified by February 1 of each year of the
number of delegates allotted to them for the
House of Delegates meeting for the following
year.
B.
Motion #0504:40
The
number of Delegates allotted each Chapter shall
be determined each year according to the
following method:
1. A
Delegate Base Number shall be derived by
dividing the total National number of
Professional Classification members in the
January 1 census by the number 150.
2. Each
Chapter will be allotted a specified number of
Professional Classification members assigned to
the Chapters at the January 1st census as
follows:
a. one (1) delegate if the number of
Professional Classification members is less than
or equal to the Delegate Base Number; or
b. two (2) delegates if the number of
Professional Classification members is more than
the Delegate Base Number and less than or equal
to the Delegate Base Number multiplied by two
(2); or
c. three (3) delegates if the number of
Professional Classification members is more than
two times the Delegate Base Number and less than
or equal to the Delegate Base number multiplied
by three (3); or
d. four (4) delegates if the number of
Professional Classification members is more than
three times the Delegate Base Number and less
than or equal to the Delegate Base Number
multiplied by four (4); or
e. five (5) delegates if the number of
Professional Classification members is more than
the Delegate Base Number multiplied by four (4).
C.
Motion #99:85
Each Chapter
shall send their delegates to the National
Convention.
1.
Delegates shall register as such for the
National Convention.
2. Any
compensation to delegates shall be determined by
the Chapter.
D.
10/92
The House of
Delegates Operations Committee and staff
shall insure that delegates are properly
credentialed.
E.
Motion
#0504:40
Notice of
Delegate Elections shall be mailed by the
Chapter to each Chapter member of record at the
last known mailing address no less than thirty
(30) days prior to the Chapter Meeting.
F.
Motion #93:107
Only properly
credentialed delegates will be admitted to the
delegate seating area. All other members may be
seated in another available area.
Section
2. REPORTING
A.
Motion #99:85
The House of
Delegates Operations Committee shall create a
written summary of the business of that year’s
House of Delegates.
B.
Motion #99:85
The summary
shall be sent to all members of that year’s
House of Delegates and to all Chapter Presidents
within 90 days following the meeting.
C. Motion #99:85
The summary provided by
the House of Delegates Operations Committee
shall be published in Hands On (it may be
edited according to space limitations) along
with a note that the complete summary is
available to members upon request.
Section
3. RECOMMENDATIONS
A.
Motion #97:13 and Motion #0204:13
Recommendations
expressing the opinion of the House of Delegates
suggesting action be taken by the Board of
Directors or other persons may be considered if:
Motion #0204:13
1.Any recommendations to be considered
at the National Convention by the House of
Delegates shall be sent to the House of
Delegates Operations Committee Chair no later
than March 15 of that year, and shall state the
recommendation and the rationale for said
recommendations. Prior to submittal, the
recommendation must be discussed at least at a
Chapter Board meeting and preferably at a
Chapter meeting and then authorized to be
submitted by the Chapter by a majority vote of
the Chapter or Chapter Board of Directors.
2. Chapters must submit proposals for consideration
by March 15th preceding the
convention at which they are to be considered,
for the HODOC review. This will permit the
committee to review the proposals and return
them to chapter with comments, suggestions and
recommendations on form, approach and content.
The HODOC will return the proposals within 2
weeks giving the chapters about 4 weeks to make
any changes they deem desirable and return them
to the HODOC by the May 1st deadline
for recommendations. If the chapter chooses
not to alter their recommendation on the suggests of the
HODOC, or fails to make the deadline for said alterations, then the
recommendation will be considered to be submitted in its last
revised version for consideration by the HOD.
3. The
recommendations will be sent to the Chapter Presidents, Delegates,
and Secretaries no less than ninety (90) days prior to the national
convention.
4. The
Chapter shall be responsible for making the recommendations available to
the Chapter members.
5.
The House of Delegates Operations Committee Chair shall provide the
Moderator of the House of Delegates with a set of the recommendations.
6. Once
sent to the Chapters, recommendations shall be voted on by the House of
Delegates as presented and shall not be subject to further amendments by
the House of Delegates.
Motion #99:85
7. The
House of Delegates Operations Committee Chair shall submit the
recommendations approved by the House of Delegates for consideration on
the next National Board of Directors agenda.
8. The
House of Delegates Operations Committee Chair shall report to the House
of Delegates on the response of the National Board of Directors to the
prior House of Delegates recommendations.
Section 4. BYLAW AMENDMENT
RECOMMENDATIONS CONSIDERED BY THE HOUSE OF DELEGATES
A. Motion #97:11
Any recommended amendments to the Bylaws
to be considered at the National Convention by the House of Delegates
shall be sent to the National Bylaws Standing Committee Chair and House
of Delegates Operations Committee Chair no later than March 1 of
that year, and shall state the present Bylaw, the recommended Bylaw and
the rationale for said proposal. Prior to submittal, the recommended
amendment must be discussed at the Chapter Board meeting and then
authorized for submittal by the Chapter by a majority vote of the
Chapter or Chapter Board of Directors.
B. Motion #97:11
Recommended Bylaw amendments must be
presented on the Bylaw Amendment Recommendation Form provided. The
recommended amendments shall be sent to the Chapter Presidents,
Secretaries and Delegates no less than ninety (90) days prior to the
National Convention.
C. Motion#99:85
The Chapter officers shall be
responsible for making the Bylaw amendment recommendations available to
the Chapter members.
D. Motion #97:11
The House of Delegates Operations
Committee Chair shall provide the Moderator of the House with a set of
the amendment recommendations.
E. Motion #97:11
Once sent to the Chapters, Bylaw
amendment recommendations shall be voted on as presented and shall not
be subject to further amendments by the House of Delegates.
F.
Motion #99:85
The House of Delegates Operations
Committee Chair shall submit the Bylaw Amendment Recommendation(s)
approved by the House of Delegates for consideration on the next
National Board of Directors agenda.
G. Motion #99:85
The House of Delegates Operations
Committee Chair shall report to the House of Delegates on the response
of the National Board of Directors to the prior House of Delegates Bylaw
Recommendations.
H. 10/92
The National Board of Directors may
submit a Bylaw amendment proposal to be considered by the House of
Delegates at any time.
I. Motion #97:12
Bylaw Amendment Recommendation Form
1. The form on the following
page(s) shall be used for submitting bylaw amendment recommendations to
be considered by the House of Delegates.
BYLAW AMENDMENT RECOMMENDATION FORM
Revised 1999
Each Bylaw
amendment recommendation to be considered at the National Convention by
the House of Delegates must be submitted on a separate form and sent to
the National Bylaws Chair and the House of Delegates Operations
Committee Chair no later than March 1 of that year. Recommendations to
be considered must be discussed at a Chapter meeting prior to submittal.
1. Present Bylaw:
State relevant portion of current Bylaws
exactly as it appears, including Article, Section and
Paragraph Number.
2. Recommended Bylaw :
State recommended amendment to portion of Bylaws stated above in #1 in
the form that it would appear in the Bylaws. Indicate whether
recommended change is to add, delete, substitute or rescind. Underline
changed wording if section or paragraph is not entirely new or
re-worded.
3. Rationale:
State reason for and effect intended and expected of recommendation.
4.
Submitted by: (Chapter)
Recommended
by: (Professional Member)
Recommendation was discussed prior to
submittal at a chapter meeting on:
_____ (Date)
Submission authorized by:
majority vote of the chapter
assembly
majority vote of the chapter Board of Directors
Section 5. SCHEDULING
A. Motion #92:42
The business meeting of the House of
Delegates will be scheduled for a minimum of four hours.
Section 6.
AMTA POSITION STATEMENTS
Motion #0803:86
A.
Statement of Intent: To establish a unified philosophy for
position statements, as well as to implement policies leading to
approval of proposed position statements by the AMTA House of
Delegates.
B.
Definition of a Position Statement: A position statement is
AMTA’s position on professional or public policy issues that relate to
the mission and goals of the Association.
C.
Position Statement Criteria
1.
Must be related to AMTA’s mission and goals
2.
Must address professional or public policy issues
3.
Must be in accordance with AMTA’s statement on discrimination
4.
Must take a position, not state the need for a position
5.
Must be submitted in a standard format
6.
Must not be defamatory
7.
Must not make references to the position statement of an
organization or the stated opinion of an individual
8.
Must not endorse a political candidate or party
9.
Must not address internal AMTA issues
10.
Must not endorse a specific product or company.
D.
Qualifications for a position statement to be submitted
1.
Evaluation and approval by AMTA legal counsel
2.
Evaluation and approval of factual accuracy. Accuracy will be
established via a bibliography of references, as well as copies of said
references.
3.
Evaluation, approval and inclusion on any impact on previously
approved position statements
E.
Protocols for distribution of proposed position statements
1. The idea for a position
statement can come from anywhere or from anyone, but must be proposed by
an AMTA Professional member. They will be required to complete a
Position Statement Proposal Form and submit it to one of their chapter’s
delegates/copy to Chapter President. The delegate will then be
responsible for submitting the item to the House of Delegates and will
be responsible for the presentation of the item.
2. There will be no set limit of
position statement proposals per year; however, they will be prioritized by
the House of Delegates Operations Committee. Proposals that are deemed to
require little or no discussion will be grouped together and voted on
consent. The remaining proposals will be presented based on criteria
established by the House of Delegates Operations Committee.
3. Position Statement Proposal Forms
must be submitted to a delegate no later than February 1st.
4. A work group will be appointed to
review position statement proposals
a.
Motion #0205:138
There will be a minimum of 3 and up to 5
workgroup members and HODOC Chair will serve as defacto member
b.
Members will be appointed by HODOC Chair and approved by AMTA
President
c.
AMTA President will appoint Chair of work group
d.
Work group members must have a minimum of 2 years experience, past or
present, as a delegate
5. There will be an established
timeline for review, to include review by the work group and AMTA legal
counsel.
a.
Delegates will submit proposal to Chair of work group
b.
Work group will submit to Liaison of HODOC
c.
Staff Liaison will submit to legal counsel
6. Proposed position statements will
be posted on the AMTA Web site for member review and comment.
7. Proposed position statements will
be mailed to the delegates no later than 90 days in advance of their
meeting.
F. Protocols for
position statement approval process
1. The Position Statement agenda is
prioritized and set by the House of Delegates Operations Committee and
approved by the House of Delegates.
2. Proposed position statements will
be debated and voted upon by the House of Delegates.
a. Approval requires a
2/3 weighted majority vote by the House of Delegates.
b. Position statements
are not amendable.
c. Once approved by the House of
Delegates, position statements become official documents of AMTA and will be
made available for distribution (i.e. may be posted on the AMTA Web site)
3. Position statements that do not
pass the House process will be sent back to the submitter and can be
resubmitted the following year.
4. Position statements will be
reviewed every three years, from the date approved, by a current work group.
If there is a need to review a position statement sooner, a letter
requesting an immediate review may be submitted to the House of Delegates
Operations Committee or the AMTA National Board of Directors for
consideration.
a. If a position statement is no
longer found to be tenable, the House of Delegates Operations Committee or
AMTA National Board of Directors has the authority to rescind the position
statement.
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