Section 3. House of
Delegates
A. Purposes
The House of Delegates is a representative body of the membership that:
1. Approves AMTA position statements as per policy;
2. Makes recommendations to the National Board of Directors, as per policy,
regarding:
a. AMTA bylaws;
b. AMTA’s mission and goals;
c. Matters internal to the HOD;
d. Business of the Association in general;
3. Hears reports pertinent to the business of the HOD.
B. Composition
1. A candidate as a Delegate must be a Professional Classification member in
good standing and may be a candidate only in the chapter in to which they
are assigned.
2. Delegates and alternates shall be elected each year at any chapter
meeting and election results must be reported in the minutes of the meeting
in which they are elected.
a. The delegate shall serve a term of office from January 1
through December 31 of the year of the HOD meeting in which he is a
representative.
b. A vacancy in the position of delegate may be established
through resignation, disqualification, disablement, or death prior to the
regular end of the term of office.
c. The alternate receiving the most votes in that election of
delegates shall fill the vacancy.
d. In the event that more vacancies than elected alternates
exist, delegates may be elected at any chapter meeting held at least 3
months prior to the HOD meeting in which they are to serve. If a chapter
does not meet its delegate quota, an elected chapter officer may serve as a
delegate upon being elected by the Chapter Board if the following conditions
are met;
i) All chapter meeting
minutes for the year show a call for delegates and insufficient response to
fill the positions;
ii) Chapter meeting
minutes show a discussion of the current HOD issues with the officer in
attendance;
iii) The
officer/delegate’s appointment is reported to the National office in writing
at least 4 weeks prior to the HOD meeting.
e. The Secretary of each Chapter shall report the results of
delegate elections in the minutes of the Chapter meeting and forward it to
the Chair of the House of Delegates Operation Committee and the National
office staff liaison within fifteen (15) days of the election.
3. The number of Delegates allotted each Chapter shall be determined each
year according to policy.
4. A chapter may not have more than five (5) delegates.
C. House of Delegates Operations Committee (HODOC)
1. The HODOC shall be responsible for all aspects regarding the planning and
execution of the activities of the HOD.
2. The HODOC Chair may not appoint members to that committee. The HODOC
shall have its members elected by the HOD as per policy.
3. The chair of the HODOC shall be selected from the members of the
committee by the President and approved by the Board of Directors. In the
event the chair is no longer a member of the committee, a new chair shall be
appointed.
D. Meetings
1. The HOD shall convene annually at the National Convention.
2. The Moderator of the HOD shall be the National President, or a person
appointed by the President. The duties of the Moderator shall be to conduct
the meeting of the HOD while it is in official session at the National
Convention.
3. Quorum and Voting
a. A majority of delegate points when the HOD convenes shall
constitute a quorum.
i) If members withdraw,
leaving less than a quorum, the HOD may continue to do business with the
provision that any action taken is approved by at least a majority of that
quorum.
b. Each credentialed delegate shall be entitled to only one
vote when voting on the business of the HOD.
i) Each individual
delegate vote shall be multiplied by the number of points assigned to that
delegate.
ii) The number of points
assigned to a delegate is determined by dividing the number of professional
classification members assigned to the chapter, according to the January 1
census, by the number of delegates per chapter.
c. When considering AMTA position statements a two-thirds
(2/3) majority is required.
d. Each credentialed delegate shall be entitled to only one
vote when considering parliamentary questions and in adopting the Agenda and
the rules of the HOD.
e. Direction on how to vote by the chapter board, chapter
delegation or by vote of the membership shall not be binding upon the
delegate.
E. Rules
The HOD shall adopt Rules of Procedure. Such rules are permanent as amended
and may not be inconsistent with AMTA Bylaws or Policies.
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